Finance Office Assistant

Great for just starting out in HR, Accounting or Business!
Fast paced and creative working environment!
Flexible work schedule and full-time benefits!

UPDATED: May 2022 
JOB CLASS: Full-time, Non-exempt with benefits
REPORTS TO: Director of Finance & Administration and HR/Business Manager
COMPENSATIONS: $17 per hour, 32-35 hours per week

SUMMARY
The Finance Office Assistant provides efficient administrative and clerical support for the finance office. The role requires the ability to work independently and show a high level of initiative and flexibility. Attention to detail and the ability to multitask are essential.

DUTIES AND RESPONSIBILITIES

  • Prepare weekly payroll with software and transmit to processing company.
  • Receive, verify & process invoices related to accounts payable.
  • Maintain Financial Aid (Title IV) records in collaboration with financial aid consultants to ensure proper documentation and timely processing of student federal aid.
  • Manage business office filing system.
  • Oversee mailroom – collect and deliver USPS and interoffice mail, package shipping and tracking, postage machine control and purchase of meter funds.
  • Perform general office clerk duties and errands.

QUALIFICATIONS AND SKILLS

  • High school diploma.
  • Prior office experience with basic understanding of clerical procedures such as recordkeeping and filing with knowledge of Microsoft Office Suite and QuickBooks Premiere preferred.
  • Excellent interpersonal and communication skills.
  • Ability to work efficiently with limited supervision.
  • Exceptional organizational skills and attention to detail.
  • Prior experience with financial aid is a plus.
  • Must hold a valid driver license.

PHYSICAL REQUIREMENTS

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.