190.040 – Withdrawal & Refund Policy

Revised: March 2019

POLICY

Students are required to register and pay for credits within 30 days of the start of a semester. The semester start date is determined as the Monday immediately following a retreat. Should a student elect to permanently withdraw from the program prior to registration, no refund of tuition is due. In instances that a student has prepaid for credits and subsequently withdraws permanently from the program, a full refund of tuition is paid for any unearned credits, provided the student formally withdraws prior to registration (within 30 days of the start of the semester) and project mentors have not earned any part of their fees. If mentors have begun working on projects with the student prior to registration, the tuition refund will be prorated as of the date of withdrawal.

PROCEDURE

A refund of half the tuition for any unearned credits is paid should the Candidate withdraw after 30 days but prior to 90 days after the start of the semester.

After 90 days, no refund of tuition is paid.

Requests to withdraw must be made in writing to the MFA office. Fees paid for retreat attendance are nonrefundable.

Refund Policy for Recipients of Veterans Education Benefits

Maine Media College complies with the VA requirement for a pro rata refund of the unused portion of tuition, fees and charges if the veteran or eligible person fails to enter the course, withdraws, or is terminated before completion. (38 CFR 21.4254(C)(13); 21.4255). For more information contact the Director of Finance and Administration of Maine Media College.  Maine Media College complies with the Pro Rata Refund Policy (38 CFR 21.4255) that is applicable to veterans and other persons who are eligible for Veterans Administration benefits. 

Appeal Procedure for Recipients of Veterans Education Benefits

If a student is determined to not be making satisfactory academic progress, the student may appeal the determination within ten calendar days of notification of the failed period. Reasons for which students may appeal a negative progress determination include death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. The student must submit a written appeal to the school describing why they failed to meet satisfactory academic progress standards, along with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve Satisfactory Academic Progress by the next evaluation point. Appeal documents will be reviewed and a decision will be made and reported to the student within 30 calendar days of receipt. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed and federal financial aid will be reinstated, if applicable.