Fire Safety & Evacuation Plan

Date Revised: September 2021

The objective of this policy is to provide the campus community access to a comprehensive emergency evacuation procedure for the evacuation of buildings with activated fire alarms.

This policy is applicable to all persons on the campus of Maine Media Workshops + College, including faculty, staff, students, and visitors.

When the Fire Alarm sounds, act immediately to ensure your safety. The Fire Alarm System is designed and engineered to provide you with an early warning to allow you to safely exit the building during an emergency situation.

  • Become familiar with your area and exit locations in advance of an emergency.
  • Always know at least two ways out of a building.
  • Never ignore or assume the alarm is false or the result of a test.
  • If a fire alarm sounds, prepare to evacuate immediately.
  • Do not panic. Walk quickly to the closest emergency exit.
  • Do not use elevators. If power is disrupted, elevators will stop working.
  • Walk in a single file. Stay to the right when walking through corridors and stairwells.
  • Avoid unnecessary talking and keep the lines moving.
  • Individuals requiring assistance in an evacuation should proceed to a stairwell entrance area and wait for assistance.
  • If smoke is encountered, drop to the floor and crawl along the wall to the nearest exit.
  • When approaching a closed door, feel the door with the back of your hand. If the door is cool, carefully open the door and, if safe, proceed with the evacuation.
  • No one is to return to the building until permission is granted by the local fire department or a member of the Campus Oversight Team (COT).

EVACUATION OF PERSONS WITH DISABILITIES

  • Be aware that faculty, staff and students with disabilities may need individual assistance. Assist them whenever possible.
  • If evacuation cannot be done safely, contact 911 and provide them with your name, location (including floor and stairwell), the reason why you are unable to evacuate, and if immediate assistance is required.
  • Students with visual and physical disabilities (whether permanent or temporary) are permitted to await the arrival of emergency personnel at the stairwell landing from which they called.

HEARING AND VISUAL IMPAIRMENTS

  • Assist people with these disabilities by notifying them of the emergency and assisting them out of the building.

TO EVACUATE PEOPLE WITH PERMANENT AND TEMPORARY MOBILITY DISABILITIES

  • Individuals at ground floor locations may be able to exit without help.
  • Assist and accompany them to the evacuation site, if possible.
  • Proceed to the stairwell or area of refuge.
  • Notify emergency responders of the mobility impaired person’s location, by calling 911.
  • Stay with the mobility impaired person, if possible.

IN THE EVENT OF A FIRE ALARM ACTIVATION

  • Leave the building immediately–use the stairwells–not the elevator.
  • If you are a mobility-impaired person on an upper floor, proceed to the stairwell landing on your floor and instruct someone to notify emergency response personnel of your location.
  • No personnel will be allowed to re-enter the building without permission from Campus Oversight Team (COT) or the local fire department.
  • Assist any person in immediate danger to safety, if it can be accomplished without risk to yourself.

TO REPORT A FIRE

  • Signs of a fire include: smelling smoke, seeing smoke, or seeing actual fire; these are emergencies and need to be reported.
  • If you encounter signs of a fire, immediately activate the building fire alarm system. (Note:  Pull stations are shown on building evacuation plans. Pull stations are located by stairwells and exit doors). This will sound the fire alarm bells or electronic horns to evacuate the building and will automatically notify Rockport Fire Department. It is better to have these agencies respond and not be needed than it is to have them arrive too late for potential rescue.
  • Notify a member of the Campus Oversight Team (COT) of the location and size of the fire.
  • Always call from a safe location (i.e. from outside the building).
  • When a fire alarm sounds, all personnel in the affected areas should evacuate the building immediately. However, if the fire is small enough and it is safe to do so, use a nearby fire extinguisher to control and extinguish the fire. Don’t fight the fire if the fire is too large or out-of-control, if the atmosphere is toxic, or if you do not feel comfortable doing so.
  • To operate a fire extinguisher, remember the word PASS:
    • Pull the pin. Hold the extinguisher with the nozzle pointing away from you, and release the locking mechanism.
    • Aim low. Point the extinguisher at the base of the fire.
    • Squeeze the lever slowly and evenly.
    • Sweep the nozzle from side-to-side.
  • If the first attempt to put out the fire does not succeed, evacuate the building immediately.
  • If possible, doors and windows should be closed as the last person leaves a room.
  • Do not use elevators–use building stairwells.
  • Upon evacuating the building, personnel shall proceed to the designated staging area.
  • NO personnel will be allowed to re-enter the building without permission of the Campus Oversight Team (COT) or the local fire department.

REPORT AN OUTDOOR FIRE

Notify the local fire department by calling 911 and a Campus Oversight Team (COT) member of the location and size of the fire. Always call from a safe location.

PROCEDURES FOR EMPLOYEES

  • Locate all exit routes, secondary exit routes, and staging areas. 
  • In the event of an alarm, immediately leave the building and report to the staging area.
  • Managers and department heads are responsible for designating a person to be responsible to account for the persons in their department or area(s) in the event that an emergency evacuation must occur.  
  • This person will take a head-count (henceforth, “accountability”) and report any unaccounted-for individuals to a Campus Oversight Team (COT) member.
  • Staff members have the responsibility to ensure that, in the event of a fire alarm, all visitors and contractors are escorted out of their area of control, while the staff member is exiting the building. 
  • In larger areas employees shall perform a sweep of their area while exiting. 
  • The staff members are to direct visitors and contractors to the designated staging areas, to await instructions from emergency responders or COT member. 
  • If any individual is not accounted for, such findings shall be reported immediately to a COT member.

PROCEDURES FOR CRITICAL EMPLOYEES TO REMAIN IN A BUILDING
At no time should an employee of Maine Media Workshops + College remain in a building when an alarm is sounding. The only exceptions to this are emergency personnel (e.g. the police department, fire department or an EMT). In the event that an unsafe condition exists, all such persons are to leave the building immediately.

STAGING & ACCOUNTABILITY
All employees will report to the building’s staging area, in the event of a building evacuation.  It is the responsibility of the directors and managers to identify a responsible person and a back-up person (or persons) to account for all employees, faculty, staff, students, and guests in their area at all times. 

This person will establish a meeting area within the staging area designated for each building where, in the event of an emergency, their employees will meet.  At the staging area, this person will account for all employees that are in their work area and report their findings to a Campus Oversight Team (COT) member. 

Once all departments have checked in with a COT member, the Campus Oversight Team will report to the front of the building and give their findings to the fire department.

EMERGENCY AID
Emergency aid (including emergency medical, fire, and rescue needs) will be provided by the Fire, Police Department or an EMT.

OCCUPANT NOTIFICATION
In the event that a building needs to be evacuated and no fire condition exists, emergency responders may activate the fire alarm system to signal the need to evacuate the building. Notification may also be made using the campus text message alert system and through e-mail. In the event that a fire exists in a building, the automatic alarm system will notify the occupants of the hazard. Manual pull stations may also be used to activate this system.

NOTIFICATION OF ACTIVATED FIRE ALARMS AND EMERGENCIES
All fire alarm systems are monitored by Pro-Tech Security. In the event of an activated fire alarm, Pro-Tech Security will contact the local fire department via phone or local police and fire radio frequencies. After they evacuate, assuming they have pertinent information, employees, students, or others are asked to contact a Campus Oversight Team (COT) member in the event of a fire. The additional data that can be gathered through your phone calls greatly helps responders in their response to our campus.

STAGING AREA DESIGNATED FOR EACH BUILDING
Congregate in the following places:

  • New Imaging Center (NIC)
    • Homestead Staff parking area (upper lot)
  • Haas Building
    • Campus parking lot
  • Focus Building
    • Campus parking lot
  • Photo Labs, Film office, Film Sound Stage
    • Campus parking lot
  • Marshall House
    • Campus Residence parking lot in front of building
  • Campus Residence
    • Campus Residence parking lot in front of building
  • Windjammer Residence
    • Windjammer Front parking area