EMERGENCY NOTIFICATION (CAMPUS OVERSIGHT TEAM-COT)

Date Revised:  September 2021

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), Maine Media Workshops + College in the event that a situation arises, that, in the judgment of the Campus Oversight Team, constitutes a significant emergency or dangerous situation involving an immediate threat to the MMW+C’s community, a campus-wide “emergency notification” will be issued immediately. One or all (working together) of the Campus Oversight Team will determine what information should be conveyed in the warning and will initiate the notification process.

Anyone with information warranting an emergency notification should report the circumstances to a Campus Oversight Team, by phone, email, or in person.

CAMPUS OVERSIGHT TEAM (COT)
MICHAEL MANSFIELD, President 207-236-8581 x 350 cell: 207-360-1501
[email protected]

ELIZABETH GREENBERG, Provost 207-236-8581 x 353 cell: 207-542-2238
[email protected]

KERRY CURREN, Registrar & Director Student Services 207-236-8581 x 303 cell: 207-236-2705
[email protected]

CATHI FINNEMORE, Director Finance & Administration 207-236-8581 x 360 cell: 207-542-5327
[email protected]

All members of Maine Media Workshops + College community are notified on an annual basis that they are required to notify the Campus Oversight Team (COT) of any situation or incident on campus that involves a significant emergency or dangerous situation that may involve an immediate or ongoing threat to the health and safety of students and/or employees on campus. COT have the responsibility of responding to and summoning the necessary resources to mitigate, investigate, and document any situation that may cause a significant emergency or dangerous situation. In addition, COT have a responsibility to respond to such incidents to determine if the situation does in fact pose a threat to the community. If that is the case, Federal Law requires that the institution immediately notify the campus community or the appropriate segments of the community that may be affected by the situation.

In the event of a confirmed serious incident which poses an immediate threat to members of Maine Media’s community, the COT will issue an official “timely warning” or another form of notification. The COT team will, without delay and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the judgment of the first responders (including, but not limited to, COT, the Rockport Police Department, the Rockport Fire Department, and Emergency Medical Services), compromise the efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency.

The COT team will determine the content of the message and will use some or all of the systems described below to communicate the threat to MMW+C community or to the appropriate segment of the community, if the threat is limited to a particular building or segment of the population. If necessary, Maine Media would disseminate information about an on-campus emergency situation to the larger community by contacting local first responder authorities.

The decision to issue a timely warning or emergency notification shall be decided on a case-by-case basis in compliance with the Clery Act. The decision is made by COT considering all available facts, whether the crime is considered a serious or continuing threat to students or employees and the possible risk of compromising law enforcement efforts.

The Campus Oversight Team (COT) issue timely warnings or emergency notification, when appropriate, for the following incidents:

  • Criminal Homicide
  • Sex Offenses
  • Aggravated assault
  • Robbery
  • Burglary
  • Motor Vehicle Theft
  • Major incidents of Arson
  • Weather-related emergencies
  • Other crimes as determined necessary by the COT or Campus Security Authority (CSA) designee

Maine Media does not issue a timely warning or emergency notification for the above listed crimes if:

  • The suspect(s) are apprehended
  • The threat of imminent danger to the campus community has been mitigated by the suspect’s apprehension
  • If a report was not filed with COT in a manner that would allow the department to post a “timely” warning to the community

Unless there are extenuating circumstances, a report that is filed more than five days after the date of the alleged incident may not allow the COT to post a timely warning to the community. This type of situation will be evaluated on a case-by case basis.

A timely warning or an immediate emergency notification and updates may be distributed to the campus through any one or more of the flowing mechanisms:

ALL-CAMPUS COMMUNICATION: A secure emergency notification service that allows the college to send information and instructions simultaneously to individuals through cell phones and text messaging. Staff information is collected and updated regularly. Student and faculty provide their information to Student Services upon their arrival on campus.

E-MAIL COMMUNICATIONS: A group e-mail alerting students, faculty, and staff

MAINE MEDIA WORKSHOPS + COLLEGE CAMPUS SAFETY WEBSITE: www.mainemedia.edu/life-at-mmwc/annual-security-and-fire-safety-report/

MMW+C WEBSITE: www.mainemedia.edu

ON-CAMPUS OUTREACH: MMW+C requests the help of COT, teaching assistants and staff to be available to distribute information to surrounding and available students, staff, faculty and guests.

FACE-TO-FACE COMMUNICATION: COT and/or CSA proceed “door to door” on campus to make notification, either verbally or in writing.

INJURIES

RESPONSIBILITY

  • If an injury occurs in a class situation, the TA for the class should carry out the accident procedures.
  • In the event that the class does not have a TA or it is the TA that is injured, the Instructor of the class should have emergency contact information. 
  • In the case of work-study, the staff member overseeing the work-study students should carry out the injury procedures.
  • If the injury occurs outside class time, but on campus, the first staff member on the scene should carry out emergency procedures.

EMERGENCY PROCEDURE

  • Evaluate the situation
  • If minor injury render assistance as requested by the injured party.
    • See policy SAFETY for locations of first aid kits.
  • In the event of a more serious injury immediately dial 911. Stay on the line and follow instructions from the dispatcher until the ambulance arrives. If there is any doubt re: the seriousness of the injury call 911.
  • Do not attempt to transport the injured individual in personal vehicles.
  • Whenever possible remove other individuals from the area. Do not allow them to interfere with the injury procedures unless their assistance is helpful to the situation.
  • Stay with the individual until trained help arrives. Be prepared to provide data to emergency responders.  For example person’s name, description of the incident.
  • Be sure someone accompanies the injured party to the hospital and stays with them until a member of the Campus Oversight Team arrives.
  • As soon as the individual’s safety is assured, immediately contact one member of the Campus Oversight Team (COT)

MANDATORY REPORTING
Within 24 hours a detailed incident report must be completed by the person responsible on the scene and/or the person giving assistance. Please be detailed and thorough. It is important that the names of all persons present at the event be listed. This report will be distributed to all members of the Campus Oversight team. Please be available to discuss the incident report with the Director of Finance and Administration or the Human Resources & Business Manager. Incident form must be completed online at https://www.mainemedia.edu/life-at-mmwc/incidentreport/

A copy of each timely warning or emergency notification is filed in the incident report case file in the Business Office.