Campus Security Authority (CSA) Policy
Update: September 2021
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act), requires all postsecondary institutions participating in Title IV student financial assistance programs to disclose campus crime statistics and security information.
Although every institution wants its campus community to report criminal incidents to law enforcement, we know that this doesn’t always happen. Even at institutions with a police department on campus, a student who is the victim of a crime may report it to someone other than law enforcement.
The Clery Act requires all institutions to collect crime reports from a variety of individuals and organizations that are considered to be “Campus Security Authorities (CSA)” under the law.
Under the Clery Act, a crime is “reported” when it is brought to the attention of a campus security authority or local law enforcement personnel by a victim, witness, other third party or even the offender. It doesn’t matter whether or not the individuals involved in the crime, or reporting the crime, are associated with the institution. If a CSA receives a report, they must report the crime. All reporting should be completed using Maine Media’s Incident Report found online: https://www.mainemedia.edu/life-at-mmwc/incidentreport/
It is not necessary for the crime to have been investigated by the police, nor must a finding of guilt or responsibility be made to report the crime in Maine Media’s crime statistics.
WHAT DOES A CAMPUS SECURITY AUTHORITY DO?
The function of a campus security authority is to report allegations of Clery Act crimes that they may receive. CSAs are responsible for reporting allegations of Clery Act crimes that are reported to them in their capacity as a CSA.
CSAs are not responsible for investigating or reporting incidents that they overhear students talking about in a hallway conversation; that a classmate or student mentions during an in-class discussion; that a victim mentions during a speech, workshop, or any other form of group presentation; or that the CSA otherwise learns about in an indirect manner.
Examples of Collecting Crime Information
Scenario 1: A resident assistant who has been identified as a CSA is told by a fellow student that she has been raped and is seeking emotional and medical support. The resident assistant should forward the report to the institution’s designated official for inclusion in the statistics regardless of whether the victim chooses to file a report with law enforcement or press charges.
Scenario 2: A student mentions to her boyfriend that a number of rooms on her dorm floor were broken into during the previous night. Later that day, her boyfriend tells the athletics director (AD) what he heard. The AD asks which dorm it was and what, if anything else, the boyfriend knows about the incident. The AD should document the information and forward it to the school’s campus security department or the institution’s designated official for inclusion in the statistics per the school’s crime reporting policy.
Scenario 3: Ms. Jones, director of Student Housing at your school, gets a call from the director of a counseling center in town. The caller wants to let the director know that a student from the school sought assistance at the center and told the center’s counselors that they had been sexually assaulted on campus and were seeking emotional support. They did not want police investigations. These are third-party reports and Ms. Jones, having no reason to believe that they were not made in good faith, should document all of the information she was given and forward the reports to the person or office responsible for collecting Clery Act crime reports at her institution.
Scenario 4: Jane, a resident advisor, is attending a Take Back the Night rally at her school. She attends the event as a participant and is not involved in providing any counseling services. As part of the event’s programming, a student gives a speech in which she says that she was raped on campus last year. In response to hearing the speech, three other students decide to address the crowd and disclose their own experiences being sexually assaulted. After the event, Jane returns to her room where a student from her housing facility knocks on her door and tells her that she was sexually assaulted at an on-campus party in another housing facility three months ago. Jane should forward the report of the incident that was reported to her as she was acting in her capacity as an RA for her housing facility. Jane should not report the Sexual Assaults that she heard discussed at the Take Back the Night event.
WHAT SHOULDN’T A CAMPUS SECURITY AUTHORITY DO?
A campus security authority is not responsible for determining authoritatively whether a crime took place—that is the function of law enforcement personnel. A campus security authority should not try to apprehend the alleged perpetrator of the crime. That too is the responsibility of law enforcement. It’s also not a CSA’s responsibility to try and convince a victim to contact law enforcement if the victim chooses not to do so.
In most cases it is possible for a CSA to fulfill their responsibilities while still maintaining victim confidentiality. CSA reports are used to compile statistics for Clery Act reporting and to help determine if there is a serious or continuing threat to the safety of the campus community that would require an alert. However, those responsibilities can usually be met without disclosing personally identifying information. A CSA report does not need to automatically result in the initiation of a police or disciplinary investigation if the victim does not want to pursue this action.
TYPES OF CRIMES TO REPORT
- Negligent Manslaughter
- Aggravated Assault
- Motor Vehicle Theft
- Sex Offenses:
- Statutory Rape
- Violence Against Women’s Act (VAWA) Offenses:
- Domestic Violence
- Dating Violence
- Liquor Law Arrest
- Liquor Law Disciplinary
- Drug Abuse Arrest
- Drug Abuse Disciplinary
- Weapons (carrying, possessing, etc.) Arrest
- Weapons (carrying, possessing, etc.) Disciplinary
HOW TO MAKE A REPORT?
Maine Media requires an incident report be completed promptly, by way of the online incident form found at www.mainemedia.edu/incidentreport. This form is monitored by the HR|Business Manager. The HR|Business Manager may coordinate with COT, Director(s) and/or the President in determining best actions for resolution.
WORKING WITH CAMPUS OVERSIGHT TEAM (COT)
The CSA will work with the Campus Oversight Team (COT) to possibly assist with communications during a campus emergency to generate timely and accurate information that helps ensure the safety of students, faculty, and staff, and that addresses the concerns of family members, campus neighbors, and others who are part of our larger campus community.
ANNUAL SECURITY REPORT
The annual security report consists of procedures, practices, and programs the organization uses to keep students and employees safe and its facilities secure. Statistics are presented for all crimes, including arrest and disciplinary referral, hate crimes, unfounded crimes, and fire safety and disclosure.
The annual security report must be published and distributed by October 1st each year. This is a firm deadline. There is no grace period and there are no exemptions. Every eligible postsecondary institution that participates in any Title IV federal student financial assistance program must publish an annual security report.
CAMPUS SECURITY AUTHORITIES (CSA)
DEVIN FLETCHER, Director of Programs 207.236.851 x356 cell: 207.975.5724
JANE RICHARDSON, HR|Business Manager 207.236.8581 x308 cell: 207.691.3320
RUSTY WADSWORTH, Director of Operations & Maintenance cell: 207.691.0691