240.070 – CELL PHONE USE

Updated: April 2013

POLICY
It is the policy of Maine Media Workshops + College to provide identified employees with cellular phones. Maine Media’s cellular phone plan may have a limited amount of minutes and/or data per month. Please see Business Office for employee allotment. Employees exceeding their allotted minutes and/or data due to personal use will be charged. Maine Media prohibits the use of cellular phones in any way that violates federal, state, or local laws or that is otherwise unsafe. This policy outlines the safe use of business-provided and personal cellular phones while working.

PROCEDURE
While working, employees are expected to exercise the same discretion in using cellular phones, whether provided by Maine Media or personal, as is expected for the use of Maine Media’s phones. Excessive personal calls during work time, regardless of the phone used, can interfere with employee productivity and be distracting to others. The organization will not be liable for the loss of a personal cellular phone brought into the workplace.

Employees in possession of Maine Media’s equipment such as cellular phones are expected to protect the equipment from loss, damage, or theft. Upon resignation or termination of employment, or at any time upon request, the employee may be asked to produce the phone for return or inspection. Employees unable to present the phone in good working condition within the time period requested may be expected to bear the cost of a replacement.

Employees who separate from employment with outstanding debts for equipment loss or unauthorized charges will be considered to have left employment on unsatisfactory terms and may be subject to legal action for recovery of the loss.

Employees whose job responsibilities include regular or occasional driving and who are issued a cellular phone for business use are expected to refrain from using a hand-held cellular phone while driving. Safety must come before all other concerns. Regardless of the circumstances, including slow or stopped traffic, employees are strongly encouraged to pull off to the side of the road and safely stop the vehicle before placing or accepting a call. If acceptance of a call is unavoidable and pulling over is not an option, employees are expected to keep the call short, use hands-free equipment if available, refrain from discussion of complicated or emotional discussions and keep their eyes on the road. Special care should be taken in situations where there is traffic, inclement weather, or the employee is driving in an unfamiliar area.

In situations where job responsibilities include regular driving and accepting of business calls, hands-free equipment will be provided to facilitate the provisions of this policy. Under no circumstances are employees allowed to place themselves at risk to fulfill business needs.

Under no circumstances should an employee send or receive a text while driving. Maine State Law prohibits all handheld devices.

Employees who are charged with traffic violations resulting from the use of their cellular phone or texting while driving will be solely responsible for all liabilities that result from such actions.