180.190 – PERSONAL REQUEST FOR USE OF EQUIPMENT, FACILITY & SUPPLIES

Updated: March 2020

POLICY
Current staff may use certain equipment, facilities or supplies for their own personal use. Under no circumstances may this be done without prior approval. While using the organization’s equipment, facilities or supplies, the organization will not be liable for personal injuries resulting from such use. The borrower will accept full responsibility for any and all liabilities for injuries or losses which occur, or for the malfunction of equipment. The borrower shall be responsible for returning the equipment, facilities or supplies in good condition and agrees that the borrower is required to pay for any damages that occur while using the equipment, facilities or supplies.

PROCEDURE
Organization telephone lines, equipment, facilities and supplies are reserved for organization business. While the organization realizes that it may be necessary from time to time to make and receive personal telephone calls, personal telephone calls should be limited both in number and duration. Similarly, while the organization realizes that it may be necessary from time to time to use certain organization equipment, facilities or supplies (i.e., copying several pages of personal material), the use of such equipment and supplies should be limited.

NOTE
Requests for equipment or facilities use by other organization’s or former staff members must be approved in advance by the Provost or the Director of Finance & Administration. This includes, but is not limited to, requests for equipment including film or photo gear, computers and printers, and use of classrooms, editing suites, darkrooms or other facilities. Evidence of insurance with acceptable limits must be provided to the school before any equipment can be used. Standard rental/usage fees will be charged.

NO MAINE MEDIA OWNED VEHICLES OR TRAILER(S) MAY BE USED FOR ANY OTHER PURPOSE THAN MAINE MEDIA BUSINESS.

ALL MAINE MEDIA VEHICLES MUST BE SEASONALLY STORED AND/OR PARKED AT THE END OF EACH DAY, ON MAINE MEDIA PROPERTY ONLY.