180.090 – PAID FAMILY AND MEDICAL LEAVE

Updated: May 2019

POLICY
The organization provides full-time (minimum 32 hours per week), year round employees with the opportunity to take accrued paid time off to care for the illness of an immediate family member in accordance with Maine’s law entitled “An Act to Care for Families,” which became effective September 17, 2005.

PROCEDURE
The organization provides employees with the ability to use a limited amount of accrued paid time to care for an immediate family member who has an illness. Immediate family member is defined as an employee’s child, spouse, or parent.

Employees are required to give advance notice where feasible to their supervisors of their intention to take Paid Family Sick Leave under this policy. Normally, employees will be required to give 30 day advance notice of the need for leave. Where leave is not foreseeable in advance, then notice shall be given as soon as possible before the leave commences. The failure to give adequate notice may result in denial of the right to use accrued paid time off for this purpose and/or disciplinary action.

Paid Family and Medical Leave under this policy is limited to 40 hours in any 12-month period. All hours used for Paid Family and Medical Leave must be earned by the employee at the time the leave is taken.

Employees who take paid time off under this Paid Family and Medical Leave Policy must expressly designate the time as Paid Family and Medical Leave on their time off form or notify their supervisors in writing of their intention to use Paid Family and Medical Leave. The failure by an employee to properly designate an absence as Paid Family and Medical Leave prior to any receipt of compensation for the period of the leave may result in denial of the paid leave and/or the absence being treated for disciplinary purposes as not Paid Family and Medical Leave.

The organization reserves the right to request verification of illness for leave taken under Paid Family and Medical Leave.

What’s the Difference?
Paid Sick Leave, FMLA, and Paid Family and Medical Leave are all types of paid or unpaid time off from work, but they are distinct policies and, where enacted, laws. For full definitions, differences and pay information visit the Department of Labor website here: https://www.dol.gov