180.030 – TIME OFF: VACATION DAYS

Updated: December 2018

POLICY
Maine Media Workshops + College will provide year-round employees one week paid vacation for each year worked, up to a maximum of 4 weeks.

Temporary, seasonal and extended seasonal employees do not qualify for Maine Media’s paid vacation benefit.

Vacation time is accrued on a calendar year basis. New employees must complete a 30-day waiting period before earning vacation days. (Refer to employment job offer for specific vacation allotment and use.) For non-exempt employees the number of hours paid per vacation day will be based on the employee’s average hours worked per week. In addition, vacation days will be pro-rated for employees not working a full calendar year. For example, an employee hired July 1st will receive 2.5 vacation days the first calendar year. Unused vacation days do not carry over to the next calendar year.

Non-exempt employees may not take vacation time that would cause the paid hours in any week to exceed 40 hours.

Unused vacation will not be compensated unless employment is terminated. Upon termination any unused vacation days for that calendar year will be paid on a pro-rated formula based on % of calendar year worked minus any used vacation days.

PROCEDURE
Employee must receive approval from their immediate supervisor two weeks prior to taking vacation days. For vacation used during the months of June through August please allow at least three weeks notices. Vacation days must be documented through the use of a time off form and submitted to the business office. No employee is exempt from submitting this form. Employees that use the time tracking system must also make note of vacation time.